“I”, “me” and “my” refer to Beverley Sykes, a sole trader trading as Superscript Proofreading and who owns the website at www.superscriptproofreading.co.uk;
“the website” means the website of www.superscriptproofreading.co.uk;
“you” and “your” refer to the person browsing or viewing the website of www.superscriptproofreading.co.uk, ordering a service via the website or agreeing to pay for a proofreading, proof-editing or copy-editing service arranged via direct contact with Beverley Sykes;
“we” means you and Beverley Sykes;
“work” mean the work being proofread, copy-edited or proof-edited;
“service” means the proofreading work that is purchased via www.superscriptproofreading.co.uk or by contacting Beverley Sykes direct.
5. What information is asked for?
5.1 I will ask for the following personal information:
- Your name and address
- Your email address
I may ask for the following personal information:
- The name of your academic institution/publisher/business
- Your subject area/level of study/occupation
6. Why is the information collected?
6.1 I require your name and email address to maintain contact with you; if I ask for the name of your academic institution/publisher/business and/or your subject area/level of study/occupation, this is so that I can more fully understand the nature of your needs and provide you with the best possible service.
6.2 I have to put your address on the invoice detailing my fees to comply with current tax regulations set down by HMRC. This is the case even though I always send invoices by email.
6.3 I keep track of the type of work I do each year, so information such as the name of your university if you are a student, your subject area/level of study or the name of your academic institution/publisher/business are also used for my own record-keeping purposes, so that I can assess the proportion of different types of work that I do and can use this information when planning the future of my business.
7. Controlling the use of your personal information
7.1 I have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information that is collected. I am aware of the General Data Protection Regulation, which will come in to force on 25 May 2018 and have assessed the situation regarding the information I ask you for, how that is stored and what I would need to do in the event of a breach of personal data.
7.2 All information related to you is treated as strictly confidential and no information will be made available to a third party unless authorised in writing by you or if any of the exceptions listed in 7.4 below apply.
7.3 I will not sell, distribute or lease your personal information to third parties unless any of the situations listed in 7.4 below apply.
7.4 I reserve the right to disclose personal information if (i) mandated by law, (ii) in connection with any court actions brought by you against me or (iii) in the good-faith belief that such action is necessary to protect and defend the rights, property or safety of my website, its users or the public. If such a situation were to arise I would seek legal advice before making any disclosure.
7.5 Once I have sent you an invoice, any other document containing your address will be permanently deleted from my system. The email sending any such document will have that document permanently deleted from it.
7.6 The invoice or invoices you receive from me will include your address. I will keep that invoice(s) for approximately 7 years in case HMRC investigates my tax records and asks me to send evidence to them of the invoices I have sent. After that time the invoice(s) will be permanently deleted from my system.
7.7 Emails from you to me and from me to you will be kept for approximately 7 years and then permanently deleted. This is in case HMRC investigates my tax records and asks me to send evidence to them of the work I have done, which might include sharing contents of emails with them. After that time the emails will be permanently deleted from my system.
8. Links to other websites
8.2 You should exercise caution when visiting other websites and look at the privacy statement applicable.
9. Requesting information
9.1 You may request details of personal information which I hold about you under the Data Protection Act 1998, soon to be superseded by the General Data Protection Regulation on 25 May 2018. If you would like a copy of the information held, please email me at firstname.lastname@example.org .
10. Changing information
If you believe that any personal information held by me is incorrect, please contact me so that I can promptly correct it.
11. Deleting information
If you would like any personal information that I hold to be deleted, please contact me and I will delete it.
Routine information collection
All web servers track basic information about their visitors. This information includes, but is not limited to, IP addresses, browser details, timestamps and referring pages. None of this information can personally identify specific visitors to this site. The information is tracked for routine administration and maintenance purposes.
Cookies and web beacons
Controlling your privacy
Note that you can change your browser settings to disable cookies if you have privacy concerns. Disabling cookies for all sites is not recommended as it may interfere with your use of some sites. You can disable or enable cookies on a per-site basis. Consult your browser documentation for instructions on how to block cookies and other tracking mechanisms.
Analytics and visitor click tracking on this website is done using freely available Google scripts. Learn how to opt out of Google’s cookie usage by contacting Google or searching on the internet. Any tracking done by Google through cookies and other mechanisms is subject to Google’s own privacy policies. Google automatically receives your IP address for recording website analytics.
If you wish to disable cookies, you may do so through your individual browser options. More detailed information about cookie management with specific web browsers can be found at the browsers’ respective websites.
I am not connected with any other company mentioned in this website unless stated. I respect their individual copyright and trademarks.